Accommodation

ESHG does not provide housing services. Instead, you may contact the official accommodation provider for the conference, MCI Copenhagen AS c/o MCI Nordics.
They have negotiated specially discounted rates for ESHG delegates at hotels located near the Bella Center and in Copenhagen city centre.
Accommodation will be sold on a first come, first served basis. Book now to avoid disappointment and secure your discounted rate!

Hotel List

Prices are stated in DKK, per night per room, including breakfast, VAT and city tax.

Warning Scam Alert – Special note to exhibitors, speakers and delegates

It is important to be aware that you may be contacted by phone, fax, or email by third party companies that act as travel agencies, wholesalers or destination management companies to solicit you with aggressive or deceptive tactics for room reservations, notably a company called EHS (Exhibitor Housing Services).
Room poachers and pirates may also misrepresent themselves as the official conference housing bureau and may illegally use the conference name or logo, however these companies are neither related nor affiliated with the ESHG and its meetings in any way.
If you are contacted by someone asking if you need a room during ESHG 2017 or if they represent themselves as the official housing bureau for ESHG, please obtain as much information as you can, such as the name of the company, the person calling and their telephone number – then inform us on either confirmation@mci-group.com, conference@eshg.org or eshg@rose-international.com.
According to the information we gathered from our participants over the years, the company EHS makes a number of false and fraudulent claims about the conference designed to obtain your credit card information, including:

• You have not yet booked/there are issues with your hotel reservation for the ESHG conference;
• The room rate for the conference has increased and/or rooms are running out and must be booked with EHS as soon as possible;
• Hotel rooms for the conference can only be booked through EHS;
• EHS can get you a cheaper room rate than the conference organizers; or
• Hotel rooms for the conference are sold out and that they can help find you alternatives hotels.

Be aware that this is a scam designed to obtain your credit card information and/or to make phony charges to your credit card. Please use extreme caution when contacted by EHS. The EHS representatives are extremely pushy, prodding, even convincing.
We recommend that you do NOT give this company your credit card number, personal information, or any details about your hotel reservation. We have heard that conference speakers and attendees that have given EHS their credit card information have incurred substantial credit card charges (cancellation fees, service fees, etc). Additionally, the hotel room reservations are never made and the attendees are left without hotel reservations for the conference.
Please also note that:
Neither the ESHG nor MCI Nordics (our actual hotel agent) will call you to solicit reservations.
You may receive emails regarding housing, but note that the only official emails will come from an email address ending in “@eshg.org”, “@rose-international.com”. Booking confirmations will be sent by MCI Nordics from the email address confirmation@mci-group.com.

If you choose to reserve you accommodation for the ESHG, you should only use the links provided or by calling the phone numbers above. If you are unsure of who has contacted you regarding your hotel reservations or if one of these scammers has contacted you, please inform the ESHG at conference@eshg.org or eshg@rose-international.com immediately.

Terms & Conditions

As soon as MCI Nordics has received your payment, a letter of confirmation will be e-mailed. It will confirm the name of your hotel, the room rate per night and the duration of your stay. Hotel bookings will be handled on a “first come –first served” basis.

All changes or cancellations must be made in writing to MCI Nordics.

Until 20^th April, 2017, cancellations can be fully refunded less an administrative fee of DKK 200.
For cancellations received from 21th April, 2017 or no-shows, payments cannot be refunded.

A hotel booking fee of DKK 75 will be charged and is non-refundable.

Group Bookings – applicable for more than 5 rooms

For group bookings, we kindly ask you to contact MCI Nordics to arrange details.

MCI Copenhagen A/S
c/o MCI Nordics
Strandvejen 169 – 171

DK-2900 Hellerup, Denmark
T: +46 8 5465 1500
E: confirmation@mci-group.com

For 4 rooms and less, we kindly ask you to fill in the online booking form.

Disclaimer

Please note that accommodation issues are under the sole responsibility of MCI Copenhagen A/S. The ESHG cannot take any liability for the provided service. Terms and conditions of MCI Copenhagen A/S can be found on their website.

If you wish to report a problem that occurred during the procedure, please contact confirmaiton@mci-group.com or the ESHG by email.